Skip to main content
NewMeet Clairo — AI that turns your meeting notes into action items, risks, and status reports. Try it free →

A software product studio

Focused products for real team problems.

SmartToolHQ turns recurring operational pain into focused software — AI meeting productivity, delivery governance, SaaS spend control, and a private clipboard manager. Four products so far, more as new problems earn a tool.

Explore productsTry the free toolsGet in touch →
See it in 60 seconds
Stop re-explaining status.Stop surprise renewals.Stop retyping meeting notes.Stop losing what you copied.Free to start. Private by design.

0

Focused products

0

Governance templates

0

Free tools, no signup

$0

To get started

Our products

Four products. Four problems. One promise: focus.

Each product does one job well. Start with the one that fixes your most pressing problem - every tool is free to start.

AI productivityNew

Clairo

Turns raw meeting notes, transcripts, and emails into action items, risks, and full status reports with role-aware AI.

  • AI action-item extraction from raw notes
  • AI risk detection with severity and mitigation
  • Status reports with PDF and DOCX export
Try Clairo free →
Delivery governance

DeliveryX

Structures your IT delivery lifecycle into 6 defined gates with 18 governance templates and automated RAG status tracking.

  • 6 structured delivery gates - Presales to Closure
  • 18 governance templates ready to use
  • Automated RAG health status tracking
Try DeliveryX free →
SaaS spend management

SubTracker

One dashboard for every SaaS tool your team pays for - set budgets, catch renewals early, and eliminate unused spend.

  • Full subscription dashboard - name, cost, owner
  • Renewal reminders before billing dates
  • Budget planning by category with alerts
Try SubTracker free →
Clipboard manager

Copypasta

Remembers everything you copy - text, links, images, colors - and brings it back in one keystroke. Private by design, built for Windows.

  • Searchable clipboard history
  • One-keystroke paste anywhere
  • Stays on your device - no account, no cloud
See Copypasta →

The problem

Most people are fighting the same four battles

Delivery processes that live in someone’s head. SaaS budgets that grow without anyone watching. Manual reporting that swallows entire afternoons. A clipboard that only remembers the last thing you copied. Each one has a fix.

Problem 01

Re-explaining status, every single week

Every PM runs projects differently — no consistent gates, no shared templates, no agreed definition of what ‘approved’ actually means. By Friday, nobody can say where things really stand.

The fixDeliveryX structures delivery into 6 gates with approvals at each one, so status is a fact, not a guess.

Problem 02

A renewal that catches you off guard

Subscriptions pile up. People leave and take their logins with them. Tools quietly auto-renew for months before anyone notices nobody has opened them.

The fixSubTracker puts every subscription, cost, and renewal date in one dashboard — before the charge, not after.

Problem 03

Busywork that eats the workday

Meeting notes get retyped into action items by hand. Status reports get assembled every Friday afternoon. Follow-ups live in memory until they quietly slip.

The fixClairo extracts action items, risks, and full status reports from raw notes with AI, in seconds.

Problem 04

Copy, lose, recopy

You copy something, then copy something else, and the first thing is gone. So you go dig it back up — the address, the snippet, the color code — for the third time today.

The fixCopypasta remembers everything you copy and pastes any of it back in one keystroke.

Secure by default

Your data, your business.

Daily-routine software still has to earn trust. Here’s what that means in practice.

Encrypted, always
Your data is encrypted in transit and at rest on secure cloud infrastructure.
Never sold, never shared
We don't sell or share your data with third parties. Full stop.
Locked-down access
Internal tools are authenticated — no open dashboards, no guesswork.
Local-first where it counts
Copypasta's clipboard history never leaves your device — no account, no cloud, by design.

Free tools

Not ready to commit? Start with a free assessment.

Instant governance scores, gap reports, and calculators. No account, no email, nothing to install.

Free

Project Health Checker

Get an instant RAG score for your project with a gap analysis across delivery gates. Takes 2 minutes, no signup.

Free

AI Status Report Generator

Turn rough project notes into a client-ready status report you can copy and send.

Free

SaaS Stack Health Checker

Assess your SaaS stack for waste, overlap, and renewal risk before the next billing cycle.

Free

Meeting Cost Calculator

Calculate what a meeting actually costs based on attendees, salaries, and cadence.

All 8 free tools →

FAQ

Common questions

What is SmartToolHQ?
SmartToolHQ is a software company that builds focused tools for teams that run IT and operations, and for individual productivity. Its products are DeliveryX (IT delivery governance), SubTracker (SaaS subscription management), Clairo (AI productivity platform for PMs, BAs, Sales, and HR), and Copypasta (a private clipboard manager for Windows). The three SaaS products are free to start with no credit card required.
What is DeliveryX and what does it do?
DeliveryX is an IT delivery governance platform that structures your project lifecycle into 6 defined delivery gates - from Presales through to Closure and AMC. It includes 18 ready-made governance templates, automated RAG health status tracking, and AI-generated project insights.
What is SubTracker used for?
SubTracker is a SaaS subscription management tool for teams. It provides a centralised dashboard showing every software subscription your organisation pays for - including cost, renewal date, owner, and usage status. It sends renewal reminders before billing dates and includes budget planning features.
Is SmartToolHQ free to use?
Yes. All three products offer free tiers with no credit card required. DeliveryX's free tier supports up to 3 active projects, SubTracker's free tier supports up to 10 subscriptions with the full dashboard and renewal reminders, and Clairo's Starter plan is free forever. SmartToolHQ also publishes 8 free tools that need no account at all.
What is RAG status in project management?
RAG status stands for Red, Amber, Green - a traffic-light system used in IT project management to indicate project health. In DeliveryX, RAG status is calculated automatically based on template completion rates and approval progress.
How can IT teams reduce SaaS spending?
IT teams can reduce SaaS spending by auditing every active subscription, identifying tools that are paid for but unused, setting budget limits by category, and getting renewal reminders before auto-renewals trigger. SubTracker automates this entire process.
What is Clairo and how does it work?
Clairo is a role-aware AI productivity platform for knowledge workers. You paste raw meeting notes, transcripts, or emails and Clairo automatically extracts action items, generates follow-ups, detects risks, and produces professional status reports. It adapts to your role — Project Manager, Business Analyst, Sales, or HR — and includes a Chrome extension for Google Chat. The Starter plan is free forever.
Does SmartToolHQ build new products?
Yes. SmartToolHQ builds products around real operational problems, and every product started as a pain point a team told us about. If your team has a recurring problem that deserves a focused tool — and a spreadsheet is currently holding it together — get in touch via the contact page and tell us about it.
What is Copypasta?
Copypasta is a clipboard history manager for Windows. It remembers everything you copy — text, links, images, colors and code — so you can search it and paste it back in one keystroke. It's private by design: there's no account, no cloud, and your clips never leave your device. Copypasta is currently in early access.

What’s next

Have a problem worth a product?

Every SmartToolHQ product started the same way: a team told us about a recurring problem that a spreadsheet was barely holding together. If your team has one — in delivery, operations, or anywhere work gets messy — we want to hear it. It might be the next thing we build.

Tell us your problem →

Pick your starting point.

DeliveryX, SubTracker, and Clairo are free to try, no credit card, no sales call. Copypasta is in early access for Windows. Start with the one that fixes your most pressing problem today.

Explore products →Or just get in touch →